My Top Time Management Tip

Learn from Jonathan’s experience and watch this video to hear his top time management tip that has helped him in life and in business.

Hey, good morning! Actually it’s morning for me, I’m not sure what time it is for you. I’m leaving for the office, and I’m going to give you my number one management tip, that for whatever reason, took me a while to figure out. After you’re done watching this, put your number one time management tip down in the bottom in the comments, so that others can see it. I’m also going to add my top three. I’m going to add two more of my top tips for what I’ve learned over the years for managing my time and being ultra productive.

I’ve been pretty good for a long time about eating a really healthy breakfast to start my day. I think if you’re trying to get in shape or be fit, then setting the tone for your day with a good breakfast helps. If you start out with a crappy meal, you’re more likely to eat a crappy meal for your second and third meal. I have been, for a long time, religious about eating a really health meal in the morning.

That’s not my number one tip. I would combine it with what I’m about to say. My number one tip is to start your day with some form of exercise before you do anything. Before you do email, before you get on the computer and do work. That’s the routine that works for me. I’ve been one that’s always fought a morning workout, because I feel like I get a harder, better workout in the afternoon or the evening, than in the morning. What I’ve learned, and I’ve been now doing this since January of this year, I’ve switched my routine to the morning.

I’m more consistent. Throughout the day, I feel better. I have more energy, and I just feel happier. Not that I’m generally an unhappy person, but I feel happier starting my day this way, versus waiting till the end of the day. Also, when I waited till night time, I noticed that … I’ve always fought trying to get to bed early. I’ve historically stayed up till 2 o’clock, or later, in the morning and worked late. In trying to change those routines, I’ve never been able to. I think partly because I’d work out at night. I’d say for about the first four months of this new routine of starting out in the morning, I had a hard time, because my body just wasn’t used to it. At this point, I look forward every day to starting my day with a workout.

I literally do it seven days a week. That might mean two or three days of the week I’m not lifting weights, or running, or something that’s heavy interval training, I might just be walking for 30 minutes to an hour listening to an audio book. At least seven days, or better said, seven days a week, I am doing something first thing in the morning every single day of the week. There’s of course, been exceptions, but for the most part I get some form of exercise every day. The reason I think it’s the most important time management tip is, it’s the foundation of everything. Your energy, how you feel, your optimism, your outlook, and so I want to start with the absolute best foundation possible. That’s a workout and eating really healthy.

That’s what works for me, and it sets the tone for everything else in my life. What works for you? What’s your number one? If you could only keep one behavior in your life, what is that number one thing? Put it in the comments so we can all learn from you. Thanks a lot.

Better Time Management And Communication

In this video, Jonathan shares a tip that has improved communication and provided better time management throughout his company.

Here’s a tip and idea that we found to be highly successful that I believe will make your company run a little bit more smoothly. It will improve communication and the company will move faster.

Last month in Service Autopilot Academy, we were talking about time management. We spent a lot of time on that and this is a time management tip that has really resulted in some benefits that I’m very happy with.

Now, I’ve heard this before but for years, I put this off, I didn’t do it. I guess I didn’t buy in, I don’t know why and then we finally implemented it. If you’re interested in doing a little additional research, the basic concept comes from a methodology called Scrum, S-C-R-U-M, you can look that up, there’s book on it and such.

The idea is this, imagine that you have five people working on a project together, so maybe you have an office team and that office team is working on a new marketing project. That team gets together every morning and you’re probably in front of a whiteboard and that whiteboard, you can set this up in a lot of different ways, identifies what you have that’s upcoming, what you’re working on right now and what’s done. Again, you can make it more advanced than that, but that’s the most basic concept.

So, we’d say do, doing, done. You’d say do being what you need to get done. The five individuals gather in front of the board, you have in the do column everything that needs to get done for the projects that you’re working on and each of the five people basically answer three questions. One is, what I’m going to do today? What did I get done yesterday? What roadblocks, bottlenecks, problems do I have that I need help with?

If I was going, I’d basically identify here’s what I’m doing today. I grab my project items that are broken down into tasks of the doing, excuse me, of the do column, I’d move them to the doing column and then I’d answer what I accomplished yesterday. I’d move things from doing to done and then I would say, “Hey, Chris I need your help with this. I’ve got a little bit of a challenge here.” Or whomever, “I need you to make this call because I can’t move forward on this until you get that done,” and you’d communicate. Each person would quickly go around and do that and everybody is standing up as they do it. It’s a quick five, ten, fifteen minute thing, depending on how much information needs to be covered.

What it does, it keeps everybody moving, it adds accountability to the team and it adds communication. You know exactly what’s going on, you know what everybody’s working on and it also, if you do it in the morning, gets a lot of the bottlenecks out of the way early in the morning so that the team can really have a productive day. This is a huge time management tip but it’s also a fantastic communication tip. If you want to be in the loop on what’s going on and you want to make sure your team’s in the loop on what’s going on, this really works.

If you want more information on it, look up the concept called Scrum and just keep it really simple. You don’t have to follow the entire methodology, just start with the very, very basics and your teams can be comprised of those that are working in the office or you could have your teams that work out in the field on projects meet very quickly. You can construct a team for a month and then the team can go away and you can have different teams. In our office, we have four of these different types of meetings going on every single morning, at different times. We do four a day inside our office. I think you’ll find value to it. Look it up and see if it’s of benefit to your organization.